\\n

Our client is a global leader in innovative hearing care solutions and was founded in 1947. The headquarters are located in St\\xc3\\xa4fa, Switzerland.

\\n
\\n

\\n

To complement the Team, we are looking for a

\\n
\\n

\\n

Reception & front desk employee (f/m/d)

\\n
\\n

\\n

Reception & Front desk

\\n

• \\n
• Greet and welcome visitors, employees, and suppliers with a professional and friendly attitude.\\n
• Answer and direct incoming calls (8 to 5), take messages, and manage the switchboard.\\n
• Receive and sort incoming mail and deliveries and distribute in the office\\n
• Maintain a tidy and organized reception area.\\n
• Handling of central mailbox (D/F/E), Visitor support, Guest list management, etc.\\n

\\n
\\n

\\n

Telephony Murten

\\n

• \\n
• Interface between St\\xc3\\xa4fa and Murten: unified management of the telephone\\n

\\n

(telephone directory and data cleansing)

\\n

• \\n
• Administration of the various mobile subscriptions via Sunrise\\n
• Organization of new devices by ordering via Ariba\\n
• Dect devices: organization of programming and activation\\n
• Avaya Client: organization of installation and activation\\n

\\n
\\n

\\n

Security & Access + Safety at work

\\n

• \\n
• Ensure the security and safety of the facility by monitoring access and issuing visitor badges with Kaba access system\\n
• Local Key user of the Kaba access system\\n
• Interface between St\\xc3\\xa4fa and Murten\\n
• Autonomous management of all accesses (employees and visitors).\\n
• Support for installation of new software and subsequent\\n
• Work with the Facility Manager to implement and maintain security protocols.\\n
• Assistance in case of evacuation of the facility manager\\n
• Handling of the Pharmacy, Emergency phones (5 in total)\\n

\\n
\\n

\\n

Office material and furniture

\\n

• \\n
• Ordering, accounting, inventory\\n

\\n
\\n

\\n

Administrative Support

\\n

• \\n
• Control and account assignment of invoices for Admin. / infrastructure with VIM Meeting room: complete service (drinks, chairs etc.),\\n
• Billing credit card director R&D\\n
• Catering concept FelFel: management of the corporate badge\\n
• ConTracker: management of the contracts Desription (deputy)\\n
• Pick-e-Bike offer and info on digital screens\\n
• Travel support: SBB Business Portal & Egencia: National / International tickets user management)\\n

\\n
\\n

\\n

Event management

\\n

• \\n
• Organization of internal/external visits with the designated form (reservation of meeting room, program creation, ordering catering, transport, hotel, etc.)\\n
• Townhall event coordinator (catering)\\n

\\n
\\n

\\n

Facility Manager Support

\\n

• \\n
• Autonomous workplace management by means of the ?COR Portal? tool.\\n
• Contact person for suppliers (office furniture, interior greenery, various technicians ...)\\n
• Other building related tasks such as energy consumption monitoring, waste monitoring and collection organization, maintenance support, assist with inventory management)\\n
• Assist in data entry, record-keeping, and maintaining facility-related files.\\n

\\n
\\n

\\n

Cafeteria

\\n

• \\n
• Cleaning the crockery in the morning, at lunchtime and in the afternoon\\n
• Cleaning the cafeteria/kitchen\\n
• Cleaning of cupboards and fridges\\n
• Cleaning tables and chairs around the building\\n
• Ordering and preparing catering for internal events\\n
• Ordering and storage for the cafeteria (fruit, coffee, tea, sugar, milk, cream and other materials for the cafeteria)\\n
• Contact person for cafeteria-related suppliers\\n
• Supervision of the coffee machines + Quooker system (regular cleaning, organisation of service and repairs)\\n
• FelFel: Administration of the corporate badge and contact person\\n
• Responsible for the invoice run for the cafeteria\\n
• Assistance with orders and the organisation of special events (by arrangement)\\n
• Ordering cleaning products for the cafeteria (environmentally friendly products)\\n

\\n
\\n