\\n is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $640 billion of total capital allocations, including $143 billion in AUM, we are highly diversified in the private markets across the globe and provide creative solutions to solve for the objectives of any investment program. With a culture built on entrepreneurialism, partnership and being a team within teams, our firm offers joiners the opportunity to think out loud, .

Position Overview

The Office Manager / Receptionist of StepStone Group in Zurich will support the general office administration activities of a dynamic, high-growth organization. The Office Manager / Receptionist is an energetic professional who doesn\\\'t mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people. The Office Manager / Receptionist will work closely with external service providers to coordinate various office maintenance needs, as well as work with various vendors contracted by the Zurich office.

Essential Job Functions:

• Greet clients and visitors with a positive, helpful attitude.
• Assisting clients in finding their way around the office.
• Announcing clients as necessary.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Answering phone calls in a professional manner, and routing calls as necessary.
• Assisting colleagues with administrative tasks.
• Performing ad-hoc administrative duties.
• Sorting and distributing mail.
• Provide excellent customer service.
• Scheduling appointments.
• Manage Building/Facilities requests, liaise with external service providers
• Preparation and coordination of meetings and events
• Assist in the production and assembly of company presentations and client materials when needed
• Coordinate travel requests / arrangements for employees, prepare and distribute schedules/agendas for travel
• Oversee inventory for office supplies and kitchen refreshments
• Coordinate office equipment and with IT department hardware for employees
• Support onboarding of new employees
• Plan and manage Company Events for the Zurich office (Summer and Year-End events)

Education and/or Work Experience Requirements:

• 3+ years of office manager experience (Ideally in a comparable role)

Required Knowledge, Skills, and Abilities

• Fluent in German and English
• Attention to accuracy and detail
• Effective communication skills and strong problem-solving skills
• Energetic, motivated, and team-oriented
• Strong interest in learning new or improving existing skills, and suggesting process improvements
• Ability to function well in a high-expectation/low-oversight environment, an independent thinker and self-starter
• Ability to prioritize activities while working on multiple projects and achieve target deadlines
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint

Other Attributes:

• Willingness to work a flexible schedule
• High level of confidentiality
• Commitment to learning

About us

Working out of 26 offices in 15 countries, StepStone has a truly global viewpoint. As people are our biggest asset, we offer resources to help our employees reach their full potential. Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.

Join us

When you choose to work at StepStone, you\\\'ll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.

StepStone offers a competitive compensation package including salary and incentive compensation for all full time hires, as well as a comprehensive benefits package.

Benefits

We offer a range of benefits which include comprehensive healthcare, strong retirement plan, a mental health well-being program, paid time off, student loan repayment program, and several wellness initiatives.

Disclaimer / Policy Statements

At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups representing our dedication to Diversity, Equity & Inclusion.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

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