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We are seeking an executive assistant to support our Siemens Smart Infrastructure Head of Strategy and the overall SI Strategy team. This will be a highly visible role within an international team who will be collaborating closely with senior executive teams across Siemens. This position is based out Zug, Switzerland
You have excellent time management skills, prioritization skills, interpersonal skills, and IT skills. This position requires a wide range of experience in providing administrative support to senior level executives and their managers
Responsibilities
Act as liaison with senior executives and their assistants, partners, and team members in a professional and effective manner
Present the organization and its executives positively by demonstrating strong follow-up capabilities and sound judgment.
Handle sensitive matters with a high level of confidentiality/discretion, especially decisions directly Siemens Smart Infrastructure
Follow up as appropriate on all open topics/issues
Administration topics
Coordinate sophisticated calendars and schedules, proactively resolving any scheduling issues
Supervise and handle meetings requests and/or initiate meetings and reviews, reserve conference rooms and equipment, and coordinate catering service
Drive the regular cadence of leadership team meetings and business reviews, with input into agenda scheduling
Event organization for events carried out by the strategy department
Travel management
Initiate and formulate travel arrangements according to calendar, anticipate, and prepare detailed itineraries
Handle and complete expense reports, using Concur, the ordering, and payment system on a regular basis
Office Management & Team Support
Point of contact for the Swiss Strategy Team (expenses, event organization, meeting coordination, material ordering, invoicing, mail service)
Time management responsible, regular reporting to the leadership team
Visitor management for external visitors
Team Event organization
Support administration of onboarding and offboarding for employees and partners
Required Knowledge/Skills, Education, and Experience
proven experience in an Executive Assistant or related administrative role, supporting C -level executives in a large company or division
Excellent administrative and organizational skills with the ability to exercise independent judgment, discretion, and initiative
Ability to perform with only general instruction on new assignments and with minimal direction
Highly experienced with executive calendar management (delegate calendars), expense management, travel, and event coordination
Demonstrated experience successfully working across borders/ organizational lines supporting matrixed leaders preferred
Collaborate effectively with fellow assistants across various departments, assisting each other with workloads and tasks as needed
Track record of proactively anticipating needs of senior executives, demonstrating attention to detail, and handling multiple priorities
Ability to handle tight due dates, multitask, and rune changing situations
Strong PowerPoint, Excel, Word, SharePoint and PC software skills are needed, as is proficiency with collaboration tools such as MS Teams
Experience and/or passion supporting internal communication initiatives a plus
English and German language skills
Who and where we are
Find out why Siemens is chosen every year as one of the most popular employers in Switzerland. There are plenty of reasons for this, not least the exciting and in-depth insights into practical work, flexible working models providing the ideal combination of study, work and leisure, relevant networking and a host of entry opportunities at home and abroad. Get a first impression of your new working environment and the people who could be your new work colleagues.
Your application
Siemens takes your privacy very seriously and ensures a high standard of data protection. We are therefore only able to accept applications via our application platform (\\xe2\\x80\\x98APPLY NOW\\xe2\\x80\\x99 button). Answers to the most frequently asked questions and a contact form can be found at siemens.ch/contact-hr/en. We look forward to receiving your complete application.
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Information for recruitment agencies: Siemens does not accept recruitment agency applications for this position. Thank you for your understanding.\\n \\n \\n \\n \\n \\n