\\nEntreprise :

This position is located in Umoja/Enterprise Resources Planning, Programme Support and Management Services (PSMS), Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent will report to the Head of Umoja/ERP.

Description du poste :

Under the supervision of Head of Umoja/ERP, the Associate Administrative Officer will be responsible for the following duties:

ENTERPRISE RESOURCES PLANNING

• Support Umoja/ERP deployment activities throughout the office.
• Work with field offices transactional users to transition to Umoja/ERP smoothly, minimizing disruptions.
• Proactively identify and solve transition-related issues, ensuring a seamless switch.
• Provide user support, troubleshooting, and guidance for Umoja/ERP challenges.
• Develop tailored training programs for new ERP users, covering system functionalities.
• Encourage a culture of knowledge sharing among field office staff to enhance performance.
• Maintain open communication with stakeholders to align ERP strategies with organizational goals.

HUMAN RESOURCES MANAGEMENT:

• Undertakes actions related to the administration of the unit\\\'s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides information on unit\\\'s staffing needs for inclusion in department\\\'s staffing table.

BUDGET AND FINANCE:

• Assists in developing the unit\\\'s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to Headquarters\\\' budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit.

GENERAL ADMINISTRATION:

• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).

Description du profil :

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Client Orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from clients\\\' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients\\\' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients\\\' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.\\n \\n \\n \\n \\n \\n

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