Administrative Assistant Of The Laboratory Of Mechanical Metallurgy (prof. Mortensen; 30 40%)
Lausanne, Switzerland
Job Description
\\n EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17,000 people, including over 12,500 students and 4,000 researchers from more than 120 different countries.
Administrative Assistant of the Laboratory of Mechanical Metallurgy (Prof. Mortensen; 30-40%)
Your mission :
The laboratory of Mechanical Metallurgy is looking for an administrative and financial assistant to support Prof. Andreas Mortensen in the administrative and financial activities of his research team.
Main duties and responsibilities include :
A dynamic, multidisciplinary, international and stimulating working environment.
We offer a competitive salary and benefit, defined by EPFL scales and regulations.
Start date :
01.01.2024 ideally.
Term of employment :
Unlimited (CDI)
Duration :
CDD/CDI
Remark :
Only candidates who applied through EPFL website or our partner Jobup\\\'s website will be considered. Files sent by agencies without a mandate will not be taken into account.
Reference :
Job Nb 3113\\n \\n \\n \\n \\n \\n
Administrative Assistant of the Laboratory of Mechanical Metallurgy (Prof. Mortensen; 30-40%)
Your mission :
The laboratory of Mechanical Metallurgy is looking for an administrative and financial assistant to support Prof. Andreas Mortensen in the administrative and financial activities of his research team.
Main duties and responsibilities include :
- Accounting management of the laboratory\\\'s finances, budget forecasting and financial reporting; this includes management of several accounts including third party and internal EPFL funds covering salaries and expenses of the laboratory
- Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming and on-boarding new members of the laboratory etc.)
- Organization of visitors stays (visas, logistics, travel and accommodation)
- Organization of conferences, seminars and travel of collaborators
- Expenses and credit card management and follow-up
- Provision of general support and logistics to the lab including purchases
- Communication (web, possibly presentations, social media) of the lab
- Full proficiency in both French and English is mandatory (both written and spoken)
- Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, web navigation and web site management
- Reliable and precise with budget organization and accounting
- Ability to interact with all levels of faculty, staff and students in a highly multicultural/international environment
- Self-driven, good sense of organization and initiative, rigorous and attention to detail
- Commercial background or education (CFC de Commerce or equivalent)
- Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset
A dynamic, multidisciplinary, international and stimulating working environment.
We offer a competitive salary and benefit, defined by EPFL scales and regulations.
Start date :
01.01.2024 ideally.
Term of employment :
Unlimited (CDI)
Duration :
CDD/CDI
Remark :
Only candidates who applied through EPFL website or our partner Jobup\\\'s website will be considered. Files sent by agencies without a mandate will not be taken into account.
Reference :
Job Nb 3113\\n \\n \\n \\n \\n \\n
\\n\\n EPFL\\n \\n\\n
\\n
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Job Detail
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Job IdJD1630404
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationLausanne, Switzerland
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EducationNot mentioned