\\n Administrative Assistant

Experis is the global leader in professional resourcing and project-based workforce solutions.

On behalf of our client, a leading global Pharma company in Zurich is looking for an Administrative Assistant for a 16 month contract in Zurich.

Start date: 01.09.2023 or asap

Duration: (16 months) until December 2024

Location: Zurich

Education & Experience:

• High school diploma/GED required
• Minimum 2 years of relevant work experience. Strong PC literacy including basic understanding of Microsoft Outlook, Word, Excel, and PowerPoint. Good verbal and written communication skills
• Must be able to sit for long hours. Must be able to view and operate a computer.
• Minimal travel as required for the work, primarily for meetings.

Language skills:

• English (Oral and Written)
• German (Oral)

General Administration duties

• Provide general administrative support to the TPIZ Facilities team o Assist with planning and organizing internal and external TPIZ Facilities business meetings, events and workshops
• Invoice Process
• Review and validate incoming invoices
• Process invoices for payment
• Trouble shoot and resolve invoice issues
• Contact suppliers to query/resolve invoice issues
• Support contract creation and completion
• Support correspondence and communications with suppliers and external 3rd parties
• Liaise with TPIZ Communications to prepare Facilities-related news/information
• Monitor the TPIZ Facilities Shared Mailbox daily
• Maintain the TPIZ Facilities webpage (client-facing)

Accountabilities:

• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, etc. using appropriate tools for required work including Microsoft Outlook, Word, Excel and Power Point to track, document and report data.
• Teams with others to review and proofread documents for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Arranges travel for the team or department; completes expense reports in a timely manner.
• Collects, enters and formats accurate data into spreadsheets, databases, and other electronic tools.
• Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.
• Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant; assists with response to inquiries from accounts payable and payees.

Interested in this opportunity? Kindly send us your CV today through the link in the advert. However, should you have any questions please contact Elaine Kanwar at +41 61 282 22 23\\n \\n \\n \\n \\n \\n

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